Document Management
(for SharePoint 2003 Only)
The Document Management solution provides a structured method
for working on and publishing documents.
Key features of the solution include:
-
Each document has one person with responsibility for that
document, the “Primary Editor.”
Many people may collaborate on it, but identifying one responsible person
means it is clear who to notify when changes are needed or questions arise
about a document.
-
Security is needed to publish a document, and that
security is independent of the working area.
Security to read and edit working documents can be limited.
-
Version history is kept in the working document site, so
that version history is not visible when looking at the published documents.
The audience can only see the latest published version, and does not
have access to outdated information.
Documents go through a review step with one or two reviewers
as designated for each document. However, to ensure real-world flexibility,
review is not required. The security
of the separate “Publisher” role means that a trained person consistently
executes the publish process and has the final chance to approve documents
before they are made available to a wide audience.
This solution can be used when you want to create and
maintain:
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Documents for a large audience
-
Documents that need to be reviewed
-
Documents that need to be available as a final published
version, and still have the ability to work on new changes in a separate,
private version (e.g., training manuals, corporate policies, documents
posted on a web site).