Notification
The CorasWorks Email Notification
capability is
people-driven. This approach is sometimes referred to as "ad hoc workflow." This
means that a person directs the flow of the work, which is the most flexible
form of workflow. It is now very easy for you to integrate your information with
your process of getting the work done.
The Email Notification capability
is tied to lists and libraries and becomes part of the structure. Whenever
a record is saved or edited, an email can be sent based upon criteria in the
item and the configuration.
Key notes about this capability are:
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Any of your lists
and libraries in SharePoint can be email-enabled.
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You can develop
individual messages for each action that is sent with the email, all in one
step.
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You can support automated notification of simple workflow procedures, and
develop custom processes that support multiple emails as they apply to
multi-stage processes with separate recipients, whether or not they have access
to the workplace.
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You have the option to maintain an audit history
of your activity. Each time an email is sent, an entry can be made to record the
history and any details for the action. This is very useful to track activities
on tasks and contacts.
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It includes an
Email Notification wizard that allows you to pre-set the format of the
email, including custom HTML, fields of data in the body, and the criteria for
when an email is sent and to whom.
Note that with Summer 2006
and Winter 2007, you have a second option for emailing. Using actions, a user can select any items and send an
email. Using the action email form, they can select who to send it to and enter
the subject and the body. All of the items selected can be included in a single
email. Alternatively, the content of the email can be pre-set in the background, in the action
definition.
To learn more, we recommend that
you:
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Visit the Email Notification
sub-showroom for more details
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See the Featured
Solutions to see how email notification is implemented
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Learn about Actions and their ability
to drive email notifications.