Internal Project Group
This solution provides a robust environment for a group of project managers to work together to effectively manage a group of projects. It contains a dashboard to aggregate the details of projects that the group is managing with
a workspace for the team to coordinate their work on the group of projects.
Design
The Internal Project Group is part of a trio of solutions that cover different aspects of working with projects.
- The enhanced Internal Project Teams solution is the classic project-oriented solution for a group of people to manage the work of multiple projects. It contains a workspace for people to work on projects and a dashboard that aggregates the work.
- The enhanced Project Management Workspace solution is used for detailed project management for a large project.
- This Internal Project Group solution is the third part of this trio of solutions. Different from the other two, it combines the dashboard benefits of Internal Project Teams with team workspace characteristics. In this case, the team is the group of people that are collectively the managers of the projects. The goal is to add to the dashboard the ability for the project management team to coordinate their work on the many projects that they manage.
As an enhanced solution, it utilizes a number of new capabilities of the Summer 2006 edition of the Suite to make the dashboard capabilities stronger, particularly more powerful actions to automate the work of managing project details. It also includes the use of color-coded calendars to
display different types of meetings amongst the team. And, it makes extensive use of the
Cross-Connect for workgroup collaboration.
Feature Highlights
- Navigation through a simple hierarchical tree that accommodates multiple tiers and sub-workspaces
- Includes the Workplace Wizard, so it’s easy to create workspaces for additional projects
- Dynamic update of dashboard views when information or new project workspaces are added
- Single click to see “My Work” so users can see their work across all projects
- Roll-up of project status
- Roll-up of all project calendars showing critical dates, with color-coding
- Roll-up of all project tasks and their status, with the ability to perform a variety of actions against those tasks
- Roll-up of all project issues
- Roll-up of all project documents or deliverables, with the ability to perform a variety of actions against those documents
- Actions to automate user tasks such as marking task Completed
- Actions to automate managers tasks such as bulk assigning of tasks
- Actions to automatically email one or more tasks or documents to assignees or anyone else
- Document management with check-in/check-out
- Manage a library of document templates to use on projects
- Ability to easily create new actions with data entry forms
- Items Created display shows all new items created across this management dashboard/workspace
- Meeting Collaboration for actions, discussions, and documents
- Document Collaboration for tasks, discussions, and documents
- Workplace Inbox for use within this workspace or connected to project sites