Project Management Workspace
This solution provides a powerful
workspace for project management. It is designed to support the management of a
medium to large project that may span hundreds of tasks and a large amount of
information. It addresses the situation where a project becomes too large with
enough data that managing the work, even within a single site, becomes complex.
It uses standard project management methodologies to improve the management of a
project, including:
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The relationships of project phases,
tasks, and subtasks
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The relationship of costs, level of
effort, expenses, and resources
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The management of risks and issues
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The coordination of meetings and
agendas
Design
The Project Management Workspace is
used by a project team to more precisely and fully manage a medium to large
project. It is designed with views configured to allow managers, team leads, and
contributors to coordinate their activities and keep the project on track.
Unlike other project workspaces, it is not focused on the work of contributors.
This could be done in separate workspaces or dashboards that cater to making the
detailed day-to-day work easier to manage.
Some core features of the Project
Management Workspace include:
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Project planning with phases
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Ability to quickly see any items
added to the project recently from the home page
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Ability to track the core
information of all types related to the project
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Ability to create and manage
relationships between tasks and sub‐tasks for each phase
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Charting, including Gantt charts,
for timeline and estimated/actual costs
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Ability to track level of effort and
expenses
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Ability to track resource allocation
and to see gaps in resource allocations
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Ability to track and manage risks
and issues
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Extensive meeting management
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Pre-configured actions to automate
work within the workspace
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Ability to modify actions or create
your own to modify work
Feature Highlights
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Simple tab and view interface
provides for numerous views
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Activity views show all items or
documents added to the workspace in the last seven days - across all
different types
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Preconfigured views for all of the
different lists and libraries
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Workplace Tasks feature provides a
simple way for users to quickly create and contribute information to the
workspace
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Preconfigured actions automate
routine work with tasks, such as assigning tasks to users, reassigning tasks
in bulk, closing out tasks, sending reminder emails to assignees, or
rescheduling a group of tasks for a future date
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Preconfigured actions automate
routine work with issues and documents
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A Cross-Connect
display of related tasks and subtasks, with the ability to create subtasks
that are automatically linked to the parent
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Ability to manage costs for levels
of effort (time) and expenses, including an expense approval process
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Ability to manage resources
associated with the project
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Ability to fully manage meetings and
agendas and related them to the tasks, subtasks, risks, issues, resources,
etc.
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Ability to send an Email
Notification when a request or document is added or edited, and specify the
wording of the message
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Ability to keep track of issues and
resolutions, with views of all issues or only active ones